Manual re-entry
Invoices and receipts are copied into spreadsheets, one cell at a time.
Verification-first invoice and receipt workflows
Your bookkeeping should not be a bottleneck.
LedgerFlow turns invoices and receipts into verified, categorised, export-ready data—so your team spends less time copying numbers and more time running the business.
No credit card required to start. Implementation audit includes full workflow mapping and configuration.
The real cost of manual entry
You are paying capable people to do work a system should handle.
The problem is not the typing itself. It is the chase that comes after it: missing receipts, mismatched totals, and answers buried across files.
Errors and rework
One wrong total or category creates a loop of checking and fixing later.
No clean audit trail
When someone asks what was spent, the answer is buried across files.
A calmer way to process documents
Upload. Verify. Export.
LedgerFlow keeps the human decision where it matters and removes the repetitive work around it.
- 1
Upload
Drop in invoices or receipts as PDFs or images.
- 2
Extract and verify
AI drafts the structured data; your team checks and approves.
- 3
Export or route
Download a clean CSV or send approved records to one destination.
From Friday fire-drill to a clean ledger.
Before LedgerFlow
Invoices arrive through email, WhatsApp and shared drives. Someone manually enters totals, vendors and categories into a spreadsheet. Receipts go missing. The team spends hours correcting errors and the month closes later than it should.
After LedgerFlow
Documents enter one verification-first workflow. AI prepares the data, a team member approves the exceptions, and the ledger stays organised. When it is time to share records with an accountant or update the master sheet, the export is ready.
Built for control, not chaos
Start self-serve. Upgrade when you need routing. Scale with an implementation audit.
LedgerFlow offers a clear path from free experimentation to fully mapped, high-touch implementation. You are never locked into a rigid system or forced to replace tools that work.
Freemium simplicity
Start processing 10 documents a month for free. No credit card required.
Verification before action
AI drafts; your people retain final control.
Implementation when it matters
For teams processing high volumes or complex workflows, the 3-hour audit maps your unique process and configures the system around it.
AI speed. Human judgement.
LedgerFlow does not ask you to blindly trust an extraction. Every document can be reviewed side-by-side with its original file. Edit the vendor, total, category or line items, then approve only when the record is right.
- Side-by-side verification
- Editable records and line items
- Clear approval and export history
Choose your path
Self-serve automation or high-touch implementation.
LedgerFlow scales with your team. Start free, upgrade when you need advanced routing, or bring us in to map and implement your entire workflow.
Free
$0
Up to 10 documents per month
- Invoice and receipt upload and AI extraction
- Human-verified ledger with editable line items
- Document categorisation and payment tracking
- Summary CSV export
Starter
$19
Up to 50 documents per month
- Everything in Free, plus:
- Line-item CSV export
- Higher processing volume
Growth
$49
Up to 250 documents per month
- Everything in Starter, plus:
- Webhook destination configuration
- Route approved data to Google Sheets, CRM, or accounting tools
Implementation
Custom Quote & Audit
Up to 250 documents per month
For teams with complex volume, bespoke destinations, or high-touch process mapping requirements. We define the investment after your 3-hour workflow-mapping audit to ensure full alignment with your operations.
- Everything in Growth, plus:
- One 3-hour workflow-mapping audit
- Custom destination and category configuration
- Ongoing monitoring and reasonable workflow refinement
- Priority support
Higher document volumes, multiple destinations, unusual document formats and bespoke workflows are scoped separately after the audit.
Frequently asked questions
Stop copying numbers. Start verifying data.
Whether you want to experiment with 10 free documents or map your entire financial workflow with a professional audit, LedgerFlow is ready.